How does email management work?
Manage email invitations:
Enrollment Management allows an administrator to set up emails to:
- Invite participants
- Remind non-registered participants
- Send login details to registrants to facilitate their access on the day of the event
Before you can use the email management
Before you can use the email management, you need to add your guest list (1) and set up your cover page (2).
1) Add your guest list:
The first step will be to add the list of your guests, who will be the future recipients of your emails.
To do this, go to the section Configure > Settings > Participants. To succeed in this step, we invite you to follow this article: How do I add participants to my event?
2) Configure your cover page:
Then, before sending your emails, you have to configure your cover page, on which your participants will be able to register.
Moreover, the information entered on this page (date, time...) will be automatically used in the content of your emails.
To do so, we invite you to read this article: How to set up the Wisembly Landing page?
Once your splash page is configured, you will be able to invite your participants on your Wiz.
To manage emails:
To set up and schedule your emails, go to Configure > Modules > Email Management
This module offers you a series of pre-set emails that you can modify according to your needs.
Once prepared, you will be able to set their sending mode (automatic according to an action or at a fixed date and time).
Modify an email
For each email, a default text will be proposed to you, but you will be able to personalize it by clicking directly on it.
- Click on the 3 little dots
- Then on "modify"
- You can then customize the subject of your email
- And you can also modify the body of your mail
- You can test your sending with a test email
Schedule an email
For each email, you will be offered a default sending option, but you can also choose to customize the date and time.
- Click on the drop-down list
- Choose the "custom" option
- Customize your sending date and time
The types of mails available, their function and their available sending modes
1. Invitation mails
Mail and subject | To whom? | When? | Proposed actions |
Invitation: Name of your Wiz ๐ : Be part of the adventure. |
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Relaunch Invitation: Name of your Wiz ๐ Be part of the adventure. |
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Registration Confirmation: ๐ Welcome to the event: Name of your Wiz |
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2. Recalls
Mail and subject | To whom? | When? | Proposed actions |
Reminder 24 hours before : D-1 before Name of your Wiz! |
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Reminder 10 minutes before: ๐ฌ Name of your Wiz will start |
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3. The reports
Please note!
For this part after your event, it is necessary to make your report public before sharing it.
To do this, go to Configure > Analyze > Report.
Then click on "share" at the top right of your screen, and make the activity report available.
Mail and subject | To whom? | When? | Proposed actions |
Having participated : Name of your Wiz is finished, here is the report. |
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Not participating : Name your Wiz is over, here is the report. |
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All the links in the emails, which link to your homepage, have a feature that allows your participants to avoid having to register and create an account.
This is a unique link for each participant, allowing them to be identified only by their email address.